Q. Why do you charge
a fee to enter?
We keep the entry fees as low as possible whilst still helping to cover
the costs associated with organising and running the competition, the website,
and the exhibition tour. Q. How many images
can I enter and how much does it cost? Main categories (Scottish Nature Photographer of the Year section):
£5.00 per category (£4.00 per category Early Bird until 30/09/2018).
This automatically includes 1 image entry to that category. You can enter
as many categories as you want. You only need to pay the fee for each category
you are entering ONCE.
If you wish to enter more images, the additional fees are as follows:
5 extra images £5.00
10 extra images £10.00
15 extra images £15.00
20 extra images £20.00
25 extra images £25.00
You can submit all your extra images to one category, or spread them over
any of the categories that you have entered. Therefore, if you enter all
8 categories and select the 25 extra images option, you can submit a total
of 33 images to the competition.
If you want to enter 1 image to the Scottish Wildlife Behaviour category,
entry is £5.
If you want to enter 1 image to the Scottish Wildlife Behaviour category
and 1 image to the Scottish Wildlife Portrait category, entry is £10
(2 x £5 category fee).
If you want to enter 12 images which are a mix of Scottish Wildlife Behaviour
and Scottish Wildlife Portrait, entry is £20 (2 x £5 category
fee + 10 extra images @ £10).
Student Scottish Nature Photographer of the Year section:
Entry for a portfolio of 3 images on the required nature theme for 2018-
"Coastline" - is £5.00. Extra images cannot be entered to
this category and portfolios of less than 3 images are not eligible.
Junior Scottish Nature Photographer of the Year section:
Entry for up to 5 images on any Scottish nature subject is £3.00.
Q. Can I enter the same image in more than one category?
No. Each individual image can be entered into one category only.
Q. Can I pay by debit or credit card?
You can pay for online entries by a credit or debit card via Paypal. You
do not need to register with Paypal or have a Paypal account if you just
want to pay with your debit or credit card. We regret that we cannot accept
credit or debit cards for postal entries. These must be sent with a cheque.
Q. Who do I make my cheque payable to?
Please make cheques for postal entries payable to N & J Irvine.
Cheques can only be accepted from UK banks and postal entries will be accepted
on clearance of the cheque. You can download postal
entry forms here.
Q. Can I pay using my PayPal account?
Yes. All online entries can be paid for via PayPal using your Paypal account.
Q. I am the Parent or Guardian of a Junior entrant, how do I pay their
You can pay by any of the above methods. When you are entering online, please
type in the name and age of the Junior entrant in the text box beside the
"add to cart" button. If you forget to do this, we will ask for
this information when we email your receipt. Entry to the Junior category
must be with the permission of a Parent or Guardian and the Parent or Guardian
must assume responsibility for the Junior entrants compliance with
Q. Why do you ask for a telephone number on the Paypal checkout?
As a backup in case we have a problem getting an email through to you.
Q. What happens after I have paid my entry fee?
After you have completed the online entry checkout, we'll process your entry
and send you an email containing confirmation of your entry and the username
and password you'll need to upload your images. This stage is completed
by staff rather than automated so, although we're usually much quicker,
please allow us up to 2 working days to send you the confirmation and upload
Please note that we will send your receipt and upload details to the
email address supplied on your Paypal payment. To avoid delays, please
make sure that the email address you supply is up to date and one you check
regularly! If you haven't received your confirmation and upload details
after 2 working days, please contact us.
If you submit a postal entry, we always acknowledge receipt by email (or
phone if you don't have an email address) so if you don't hear from us within
5 days of posting your entry, please get in touch with
us in case there is a problem.
Competition - Judging
and Timetable Q.
When do entries open?
Entries open on 10th September 2018. Q. What is the closing
date for the competition?
The competition closes on 30th November 2018 (24:00 hours GMT) for ALL entries.
No entries will be accepted after this date. If you enter online within
the final week of the entry period (23 November - 30 November 2018) you
have until 4pm (16:00 GMT) on Friday 7 December 2018 to upload your images.
This ONLY applies to entries placed in the week prior to, or on the closing
date. All other images must be uploaded prior to the closing date. Postal
entries with a postmark date of 30/11/18 or before will be accepted if they
are received after the closing date.
Q. When will I know if my image has been selected for the shortlist?
All entrants will be informed of the outcome of their entry. We'll let you
know if any of your images have been shortlisted in February 2019. Q. When will the
Scottish Nature Photography Award winners be announced?
The winners will be announced at the end of March 2019.
Q. How will my images be
The Scottish Nature Photography Awards aims to promote its Photographic
Competition and to provide a platform for promoting the Photographers who
take part. Therefore, we have made provision for license to use images submitted
to the competition for that purpose as detailed in the competition
rules. For any use that falls outside the scope of promotion of the
competition, exhibition etc. (as detailed in the rules)
royalties will be discussed & negotiated with the photographer concerned.
Submitting Images and Image Setup
Q. How do I submit my images?
Online Once you have selected your categories and any extra images
and paid your entry fee online, youll be sent an email receipt along
with a username and password to upload your images to the server via the
Images" area (link on top left of each page of the website). You
should upload RGB JPEG (.jpg) image files that are 1000 pixels on their
longest side, but keep safe your high-resolution files in case they are
required for the shortlist (see below). If your image is in panoramic format,
you may upload it at 1500 pixels on the longest side.
When you upload your images,
please include the details of the category you are entering and image name
for each image file e.g. "Scottish Wildlife Portrait_Red Deer Stag"
in the file name. If you are entering HDR images, please add "hdr"
to the end of the file name.
Within the uploader, you can upload single or multiple images and view and
manage your images (including deleting any you want to replace). Once you
are happy with all the images that you have in your upload account, that's
all you need to do. We'll transfer them to the judging system after the
Post - All entries submitted by post must be clearly labelled. Your
CD should have your name written on it along with your completed entry form
and payment. You can provide high-resolution TIFF images on the CD, or provide
RGB JPEG image files that are 1000 pixels on their longest side (1500 pixels
for panoramic format images), as long as you have the high-resolution files
if they are required for the shortlist (see below).
If you are shortlisted, youll be asked to provide high-resolution
TIFF image files at:
Main categories and Student category Minimum A3 300dpi size
(TIFF, Adobe RGB 1998, 8-bit) for final judging. Please ensure that any
image you enter is available at that size, should it be required. For shortlisted
images, we will also request your RAW file or original camera JPEG file
or original scan from film. Please ensure that you keep those safe for any
image that you enter in case they are required.
Junior category Minimum A4 300dpi size (TIFF or JPEG, Adobe
RGB 1998, 8-bit) for final judging. Please ensure that any image you enter
is available at that size, should it be required. For shortlisted images,
we may also request the original RAW or camera JPEG file or original scan
In the event that the high-resolution file submitted for a shortlisted image
does not meet the technical standard required by the judges, the image may
be eliminated from the shortlist. Q. Should I submit
digital camera files or scans?
Either digital camera files or scans of slides (transparencies) and negatives
are fine. In either case, images should ultimately be capable of meeting
the A3 300dpi (A4 300dpi for Junior section) requirement for shortlisted
images. Please ensure that all images are clean at 100%. Do not submit RAW
files for the initial judging. Q. What forms of
digital processing are acceptable?
The aim is to achieve a true representation of the subject and therefore
images should not be overmanipulated.
Digital adjustments including
minor cleaning work, levels, curves, colour, saturation and contrast work
may be undertaken. This kind of work is comparable to what would be deemed
as acceptable traditional photographic techniques.
Digital processing which changes
the physical scene of the image is not acceptable.
Major retouching, alteration,
montaging, stitching, focus stacking etc. is not acceptable.
HDR images are acceptable, but
must be declared as such. If you are entering HDR images, please add 'HDR'
to the Description box in the uploader when you upload your images.
We will request your RAW file
or original camera JPEG file or original scan from film if you are shortlisted
in the Main and Student categories and we may request this if you are shortlisted
for the Junior category.
Q. Which colour mode should I submit images in?
Images should ideally be submitted in the Adobe 1998 RGB colour space but
sRGB colour space is accepted.
Q. Can I use cropping?
Yes, cropping is allowed, but please bear in mind that cropping reduces
the file size and therefore high levels of cropping could result in the
deterioration of image quality. Remember that all images entered should
be capable of meeting the A3 300dpi (A4 300dpi for Junior section) requirement
for shortlisted images.
Q. My image is square, panoramic or cropped, how does that affect the
A3 300dpi size requirement for shortlisted images?
If the image is in square, panoramic or cropped format, then if you are
shortlisted the image will be looked at in proportion within A3 (29.7cm
x 42cm) size e.g. if you crop the top and bottom on a landscape orientated
image, then the resulting image should be capable of a minimum of A3 width
(42cm), but need not be A3 height (29.7). In a square format, it should
be a minimum of 29.7cm square.
Q. Is there a time limit on when images have been taken?
Yes. The judges will be looking for images that are representative of contemporary
Scottish nature so images should have been taken within 5 years of the closing
date of the competition i.e. from 1st December 2013 onwards.
Q. Can I enter an image that has been published in a magazine or other
Yes. However, part of the judging criteria is originality and a widely published
image may have a reduced chance of winning on these grounds. You must ensure
that any image you enter is not subject to any exclusive rights and that
the image is your own and you have full copyright.
Q. Can I enter an image that has been entered in another photographic
competition? The Scottish Nature
Photography Awards is looking for originality in its entries. We hope to
present fresh interpretations of nature photography to the public through
the touring exhibition and Portfolio Yearbook.
Images that have won an award
or have been shortlisted/commended in a nationally or internationally promoted
competition are not eligible for entry.
Images that have been entered in a nationally or internationally promoted
competition where the results are still pending are not eligible for entry.
Entering the same image into more than one competition before you know the
results puts you at risk of the image being disqualified from this, or from
You must ensure that any image you enter is not subject to any exclusive
rights and that the image is your own and you have full copyright.
Q. Can I enter an image that has been entered in a Camera Club competition?
Yes. Camera Club competitions are generally open to members only rather
than open to the wider public and are not promoted nationally or internationally
in the context that we would consider ineligible for the purposes of this
Q. Can I enter an underwater
image? Yes. Underwater images are welcome in all categories. With its rich
and diverse coast and lochs, Scotland has much to offer the underwater photographer.
Im having a problem using the uploader to submit my images, what should
The server can get busy at times and unexpected glitches can occur. We hope
it won't happen to you but if it does, please bear with us and let us help!
If you are having any problems either with your username and password, or
uploading your images, please contact us for help.
We will assist you as soon as we can and, if necessary, will provide an
alternative method for you to submit your images. Please be aware that the
demand on the server will be high around the closing date, so try to upload
your images in good time!
Q. Can I get my images back
after the competition?
We will return CDs if requested and on receipt of a stamped, self-addressed
envelope of appropriate size and value. Otherwise these will be destroyed.
All images uploaded online to the server will be deleted on completion of
the judging process.
Q. How do I submit images
after the shortlist process?
Shortlisting will take place in February 2019. If your image is selected
for the shortlist, we will contact you by email to request your high resolution
TIFF file (minimum A3 300dpi or A4 300dpi for the Junior section). This
can be done by post or by online file delivery services. Details will be
given in the notification email. For the Main and Student categories we
will also request your RAW file or original camera JPEG file or original
scan from film and we may request this for the Junior category. Please ensure
that you keep those safe for any image that you enter in case they are required.
If your image features a subject which required a
licence for photography (e.g. Schedule 1 species), you should also supply
details with your shortlist submission.
If shortlisted, entrants
to the Student Category will be asked to confirm the details of their course
and where they are studying.
If you have any more questions,
you can contact us by completing the contact form.